Police Records Specialist

Scottsdale Police Department - Scottsdale, Arizona

Sep 21, 2022

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Application Deadline:
Oct 5, 2022

Salary Information

Entry Level:
$23.10 hourly

Job Description


** The starting minimum rate within this pay range is $23.10/hour.** ** Pay for experience may be taken into consideration based on internal equity.**

Located in the beautiful Sonoran Desert, Scottsdale, Arizona is bordered by Phoenix to the west and the McDowell Mountains on the east. Scottsdale is annually rated among the nation's most desirable communities to live in, visit and do business in. Check out more about ++Scottsdale.++

The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state "See resume" in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

About The Position The Police Records Specialist works daily with sensitive and highly confidential information and is relied upon by the department to safeguard data and ensure our compliance with federal and State laws. The Police Records Specialist also performs customer service assistance to both internal and external customers, complex record keeping to include data management, proofreading, scanning, maintenance of digitized records management system, and other administrative work as needed.

Selection Process Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process to include testing and a panel interview. Final selection is contingent upon a background investigation which includes: -Fingerprinting*

Successful candidates will receive a post-offer, pre-employment: -Drug Screening

* May be waived for current Scottsdale Police Department employees.

Click [++HERE++](https://www.governmentjobs.com/careers/scottsdaleaz/classspecs/761643?keywords=police%20records&pagetype=classSpecifications) to view the entire job description.

Minimum Qualifications

Education and Experience:

  • A high school diploma or General Educational Development (GED) equivalent.
  • Two years of experience and/or training in customer service, or work in a related field.
  • Proficiency in data entry and keyboarding which will be determined by a validated test.

Licensing, Certifications and Other Requirements:

  • Obtain and maintain a Level “A” Arizona Criminal Justice Information System (ACJIS) certification. Training is provided on duty and certification testing is completed within first six months of hire.
  • Requires successful completion of Interstate Identification Index (III) background investigation. Training is provided on duty and certification testing is completed within first six months of hire.
  • Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Essential Functions

Performs duties and responsibilities commensurate with assigned functional area within a department(s) which may include, but are not limited to, any combination of the following:

  • Completes all ACJIS functions, including Level A responsibilities following all national and state protocols and instructions.
  • Performs redactions of all documents, video and audio media held by the SPD prior to release in accordance with department policy and Arizona Code.
  • Uploads important case related documents into records management system. Verifies information, documents entry and indexes images. Provides quality control examination of all associated data and maintains equipment related to the process.
  • Detects discrepancies under quality control function, consults with officers, detectives, and supervisors regarding missing forms and invalid data, information required to correctly process documents and approval to release reports.
  • Evaluates information contained within police reports to provide key information and correct data for entry into automated police records management system.

Work Environment/Physical Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Schedule may include shift work, including evenings, days, nights, weekends, and holidays.
  • Most work is performed in a City office environment.
  • Reach, bend, and stoop.
  • Sit for extended periods, focusing on and taking corrective action on technical, written or audio/visual materials. Sustained concentration while performing technical manipulations.
  • Lift and carry materials weighing up to 30 pounds.
  • Operate a variety of standard office equipment including a desktop or laptop computer, audio headset, telephone, microfiche reader (depending on assignment), calculator, copy, scanner and fax machines requiring continuous and repetitive arm, hand and eye movement.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Additional Information

A completed online application is required to be considered. Online applications will be available at the City of Scottsdale’s website in the Job Opportunities page at:


Job Requirements

  • Age: n/a
  • Education: Highschool Diploma or GED
  • Experience: Two years of experience and/or training in customer service, or work in a related field.

Contact Information

Rebekah Johnson

Scottsdale Police Department
8401 E Indian School Rd
Scottsdale, Arizona 85251
phone: 480-312-1908

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